Health Fair Check List

Communicate with the health fair chairman at the site to obtain the following information:

1. Who are the expected audience (demographics and estimated number of participants)
2. What is the purpose of the event?
3. Is there a cost for the health fair? Y or N
4. Is there an application for the health fair? Y or N
5. Are there any limitations on the literature that can be displayed? Y or N
6. Date and times for event __________________________________
7. Location of event ________________________________________
8. Location of table _________________________________________(indoors or out, assigned booth number if available)
9. Location of parking _______________________________________
10. Parking passes or cost to park _______________________________
11. Map, if available Y or N
12. Size of the space, number of tables and chairs available for booth ________________________________________________________

Planning the event (See instructions before completing this list)

1. _______ Sent information to Health Fair Coordinator (waipi@foodaddicts.org or eaipi@foodaddicts.org)
2. Literature (Amounts to order and have on hand for event)

• ______Local trifolds
• ______"Food Addiction: There is a Solution." 
• ______"Teens & Twenties"
• ______"Living Abstinently"
• ______"Healthcare Professional Brochure"  
• ______ Food Addicts in Recovery Book
• ______Connection magazine
• ______ Additional pamphlets

3. ______Tablet or laptop to show people the FA website.
4. ______FA Tablecloth and/or FA banner(s).
5. ______Chart of volunteer fellows with time slots and phone numbers
6. ______Set-up and take-down crew scheduled and notified.
7. ______Information on location, parking, times, and what to bring sent to volunteers, those setting up, taking down, and manning the health fair booth.

The Day of the Event (Who is bringing the items)

1. ______________Schedule of Volunteers with phone numbers
2. ______________Tablet or computer (FA Site Demonstration)
3. ______________Individual volunteer pictures (Remind to bring)
4. ______________Lunch and/or dinner (Everyone?)
5. Health Fair Kit
6. Notebook with the following:
   1. Schedule of Volunteers with phone numbers
   2. Schedule of set-up and take-down volunteers with phone numbers
   3. Guidelines from the PI Kit
   4. Health fair forms
   5. Health Fair evaluation forms
   6. Expense reimbursement forms
7. Literature
   1. ______________ Printed trifolds and brochures in English and Spanish
   2. ______________ Healthcare Professional brochures
   3. ______________ Faith/Community Leader letters
   4. ______________Pens, pencils, and markers
   5. ______________Tablecloth
   6. ______________Banners ___ Vertical ___ Horizontal
   7. ______________Signs
   8. ______________Duct tape and/or packing tape.
   9. ______________Contact lists for local groups
   10. ______________Nametags for volunteers

After the event

1. 1. ______Take down, pack, and transport all FA materials.
   2. ______Return the tablecloths and banners borrowed.
   3. ______Discuss the evaluation form (insert link to form) with your service group/chapter.
   4. ­­­­______ Complete evaluation form as soon as possible.
   5. ______Send a copy of the evaluation form to your intergroup or chapter PI committee: WAIPI@foodaddicts.org; EAIPI@foodaddicts.org; MEPI@foodaddicts.org or PI@foodaddicts.org
   6. Assign members to contact any new person or professional requesting additional information